Do you have a written list of every AI tool used inside your business — including personal ChatGPT or Claude accounts your team uses for work? Do you have a written list of every AI tool used inside your business — including personal ChatGPT or Claude accounts your team uses for work?
A “list” means a real document, current within the last 90 days.
Yes, current within the last 90 days Sort of — we have a partial list No, we have not done this
Have you ever surveyed your team about their personal use of AI for work? Have you ever surveyed your team about their personal use of AI for work?
Yes, within the last year We've talked about it but not formally surveyed No
Do your client-facing proposals or contracts include an AI-use disclosure? Do your client-facing proposals or contracts include an AI-use disclosure?
UAIPA requires disclosure when AI is involved in interactions with consumers.
Yes, on every client-facing document On some, but not consistently No
Does your website chatbot, voicemail, or auto-responder disclose AI use to the customer? Does your website chatbot, voicemail, or auto-responder disclose AI use to the customer?
We don't use any of these We use them, and they disclose AI use We use them, and they don't disclose Not sure
Question 05
High-risk categories
Does your team ever use AI to answer client questions about warranty, lien rights, contract terms, or financing? Does your team ever use AI to answer client questions about warranty, lien rights, contract terms, or financing?
These are explicitly named high-risk categories under the 2025 UAIPA amendments.
No, we always escalate these to legal or leadership Occasionally, with human review Yes, often Not sure
Question 06
High-risk categories
Do you use AI in any part of your OSHA reporting, safety analysis, or incident documentation? Do you use AI in any part of your OSHA reporting, safety analysis, or incident documentation?
No Yes, with full human review and disclosure Yes, without formal disclosure Not sure
Has anyone proactively brought you an AI use policy, enrolled you in enterprise AI tools, and blocked public AI on company devices? Has anyone proactively brought you an AI use policy, enrolled you in enterprise AI tools, and blocked public AI on company devices?
This is the three-part test for whether your IT partner is current on AI governance.
Yes, all three Some but not all None of the three
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